You can play with these and set them to your preference, but I found that an internal margin of 0.5 – 1cm was sufficient. In the resulting window, select ‘text box’ from the menu on the left (near the bottom) and then you will see the options for formatting the internal margins of your text box. The next step is to position your text inside the text box, allowing perhaps for slight errors in folding the letter or slight variations in window position.Īs we did before, right click on your text box, and this time select ‘format shape’ Your text box should be almost exactly the same measurement and positioning as the window in your envelope.
How to fix spacing in word for envelopes how to#
You can add in a dummy address at this point so that you can see how to position your text. You should now see you text box positioned something like this.
Next, select the tab named ‘size’ and set the size as in the image below:
To begin, open a new Microsoft Word document. It is positioned 2cm from the left side of the envelope and 1.2cm from the bottom of the envelope. The standard window (a left-hand window) size and position is the same for all commercial window envelopes, regardless of the size of the envelope. It’s important to remember that it’s possible that the window positioning could vary slightly depending upon the manufacturer, but on the whole, these measurements should work for most envelopes. Now that’s fine for those of us who have these great letter typing/folding skills, but what about those who don’t, your clients for instance? As a result of this conversation, I was then asked if I could create a template letterhead for my client, so that they can make sure they always get their address block in the correct place so I thought I’d share it with you.
How to fix spacing in word for envelopes trial#
Perhaps it’s an inbuilt secretarial sixth sense? No, I doubt it, it’s more likely to be the numerous years of trial and error, frustration and wasted paper back when I was an employed secretary! I just KNOW where to put it so that it lines up with the window as equally I just KNOW where exactly to fold the letter so that it folds tidily.
I was asked “what are the measurements for placing the address block in a letter in the correct place so that they show in a window envelope?” Well, I thought, surely it’s just one of those things that you know. Yet recently, I was asked a question that I actually didn’t know the answer to. Writing and printing letters in Microsoft Word is a fairly simple task that all virtual assistants must know how to do.